A software and systems solution that offers an organized, methodical way to effectively store, organize, manage, retrieve, and distribute an organization’s digital assets is known as a digital asset management solution.
Digital asset management (DAM) encompasses both an information management technology and a business process, such as a digital asset management system. Many organizations find that the DAM capability makes it easier to organize their media assets into a single location.
One essential part of the DAM process is the digital asset. It refers to any valuable file type that is digitally stored, has access and usage rights, can be searched using metadata, and is controlled by a company or an individual. Digital assets come in a variety of forms, such as but not restricted to:
- Audio content
- Media files
- Any digital content that grants permission to use
By establishing a unified management system for digital assets, a DAM solution simplifies asset management and maximizes the creation of rich media, especially within sales and marketing departments. By automatically updating assets and reinforcing brand guidelines, it facilitates brand consistency, giving organizations a single source of truth and improving the user experience for audiences outside the company.
With DAM’s priceless search capabilities, modern digital content management teams and marketers also rely on it to repurpose material, cutting down on needless production expenses and redundant workstreams.
Because brand assets and marketing assets are highly visible on digital platforms, such as social media, brands need to maintain consistency in their language and visuals in order to establish authority and foster business expansion. It follows that the increasing importance of digital asset management platforms in digital transformation initiatives is not surprising.
How DAM software functions
Using a DAM solution involves the following steps:
Creating the asset: Digital files are ready for encoding even before they are created thanks to standardized templates and file formats. The convenience of searching for and retrieving documents is enhanced by this uniformity.
Encoding and indexing: Metadata provides the identification of digital information through attributes such asset kind (e.g., white paper), version (e.g., new), media type (e.g., video), and technology utilized (e.g., Photoshop), hence simplifying the search for assets. By combining assets with similar tags into an index, these identifiers enhance searchability.
Workflows: Task and process automation can be made possible by using this indexing in rule-driven workflows.
Version control: Version control guarantees that the newest, most updated asset is being used inside an existing workflow, which makes it more and more crucial for automating workflows. It also guarantees that, when new workflows are developed, only the most recent version is accessed and used.
Permission-based governance: This kind of governance makes sure that only people who have been given permission can use the resource in the way that has been designated for them. This feature guards against asset theft, unintentional corruption, and erasure.
Auditing: To assess DAM’s efficacy and pinpoint opportunities for development, carry out internal audits. Similarly, regulatory agencies can examine a DAM system to make sure that an organization’s procedures and technologies meet legal requirements. In highly regulated sectors like finance and healthcare, audits of both kinds are conducted on a regular basis.
Advantages of DAM
lower production costs and more efficient use of resources. Organizations may locate and reuse assets thanks to the consolidation of assets within a DAM, which lowers production costs and eliminates redundant workstreams. Lower expenses motivate resource deployment to other company divisions. Gains in efficiency that follow aid in accelerating the release of resources and solutions.
more openness inside the organization. DAM improves content planning and execution by giving users a clear, comprehensive view of digital assets. Eliminating unnecessary initiatives can foster greater collaboration among stakeholders and create more impactful workstreams.
improved client retention and conversion rates. Businesses can serve content and marketing materials to their target customers at the proper time by organizing content according to the user’s stage of the buyer journey. By personalizing the client experience, DAM helps businesses build and maintain stronger relationships. In result, this procedure facilitates the quicker and more efficient progression of both current and prospective clients through the purchasing cycle.
brand coherence. Consistency in message, positioning, visual representation, and other aspects of brand adherence is ensured with the use of DAM. Functional regions and business divisions can convey a single reality to the market and increase efficiency by reusing creative files and other materials using DAM.
compliance as well as governance. Obtaining licenses, legal records, archives, and other assets might be crucial in fulfilling regulatory compliance requirements set forth by the government or industry. Organizations can reduce costs and save time by efficiently organizing and retrieving these materials, as well as minimizing the disturbance of essential business operations.
DAM’s past, present, and future
Text, images, and photos could be digitally printed by printers, publishers, and advertising with the advent of desktop publishing in the late 1980s. These files, which were too big for the majority of internal hard drives, were moved to external storage and given basic metadata labels. They were arranged into straightforward, hierarchical directories and files.
One of the earliest DAM systems, Cumulus, was published in 1992 by Canto Software. It was a standalone, on-premises solution with search, metadata indexing, and thumbnail previewing features. Even with the ease of finding, confirming, and retrieving assets thanks to early DAM solutions, sharing files remained a challenge.
File sharing via the Internet was made possible by server-based DAM by the early 2000s. Cloud storage soon followed, providing a another method for managing, storing, and distributing digital assets.
DAM soon developed into integrated libraries with the capacity to distribute material to a wide range of repositories, systems, and devices. Through application programming interfaces, or APIs, assets might be easily and effectively integrated into various programs to satisfy unique needs.
AI features that intelligently tag and cross-reference assets, including speech and video recognition, are now frequently integrated into DAM systems. Deep learning technologies are used by IBM Watson Video Enrichment to analyze video streams, and the IBM Blockchain Platform provides increased DAM security. DAM systems can anticipate users’ content demands and provide recommendations by leveraging machine learning. Because these marketing chores may be completed in a matter of minutes, businesses are able to react quickly and obtain a competitive edge.
What a DAM solution should include
It is crucial to consider whether the DAM platforms you choose have features that will meet your demands both now and in the future. The following functions are provided by an effective DAM solution:
Support role-based permissions and asset lifecycles: You should be able to manage your digital assets from conception to completion and at every stage of their lifecycles using your DAM solution. In order to protect the integrity of your assets, it should also grant access rights and permissions with the necessary level of detail.
Integration: Any systems you intend to add in the future as well as the ones you now have in place, such as asset generation and distribution, should be integrated with your DAM solution.
Flexibility in both directions: An agile and adaptable DAM system gives you the freedom to look for assets in any direction. You can search for an asset using bidirectional flexibility, or you can search for specific assets using metadata (such brand). This feature facilitates other functional units within a company to search for and repurpose assets.
Capability to import and export data: Your DAM solution shouldn’t produce a data island. Search results and other data can be shared, along with digital assets. This is what your perfect solution should offer.
Stable infrastructure for storage and transfer: The DAM solution you select is just as crucial as the way and location in which the assets are kept, as well as their transportability to any location. To safeguard your assets, take into account factors like performance, scalability, dependability, flexibility, and recoverability while selecting between cloud-based storage and on-premises software-defined storage.
Efficiency of file transmission: Your business’s speed is directly impacted by the speed and efficiency of file transfer. The efficacy of the solution you select will be influenced by your capacity to share and use the resources whenever and wherever you need them.
DAM and IBM
For a variety of uses, DAM assists businesses all over the world in maintaining the integrity, control, and access rights of their digital assets. A more consistent and engaging customer experience can be achieved by implementing DAM as a centralized, comprehensive solution integrated with corporate and functional initiatives.
More than two thirds of businesses desire to offer their information more effectively, according to Forrester. Today’s successful businesses use DAM as a component of their overall digital experience and content strategies rather than as a stand-alone fix. 1. Learn more about IBM® Aspera® on Cloud, a hosted solution that lets you transfer and exchange files and data sets of any size and kind throughout a hybrid cloud environment with speed and reliability.
Perform fast file transfers between IBM Aspera clients and web applications with IBM Aspera Connect, a browser-based solution. Furthermore, an ideal substitute for conventional TCP-based transport for bulk data is IBM Aspera FASP High-Speed Transport. For all of your asset management requirements, IBM Aspera provides a quick, dependable, and effective DAM solution.